New Hire Request
Fill out the form. The draft contract is built, cross-checked and emailed for review.
Submissions
Every request with its status and contract PDF. HR only.
Reminders
Every small thing that must not be forgotten: pay adjustments, contracts to send, mailboxes to create, information we're waiting on. Tie an item to an employee and choose whether they see it on their page.
New reminder
All reminders
New hire business email
Create the @aagmia.com mailbox in GoDaddy, then send the welcome email to the new hire's personal address. Follow the steps in order.
1 · New hire
Made fresh on this screen for each hire. It is not saved, not logged and not put in the email.
2 · Checklist
Email preview
Upload payroll data
After each payroll is approved, drop in the ADP TotalSource Payroll Register. Each employee's tax withholding % is updated from it, and anyone not on the roster yet is added.
1 · Add the payroll register
Roster: 0 employeesNo employees could be read from these files. Send a sample of this register to Brandon so the reader can be set up for its layout.
Files are read on this screen and are not stored on the site. Only the numbers you confirm below are saved.
2 · Review and update
| Name in report | Action | Gross this check | Taxes withheld | Annual rate | Check date |
|---|
Struck-through grey numbers are what the employee sees today. The withholding % (taxes ÷ gross) is what employees see. You can correct any amount before saving.
Upload history
Monthly subsidy invoice
Internal use. Pick the month and year, check the amount, and create the PDF for South Miami, West Kendall Baptist, Doral and Doctors Hospital. Every invoice is logged.
Invoice details
This is different from the current contract amount of $950,550.00 (effective July 2026). Add a note below saying why.
File name:
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Invoice log
New provider details
Open in Outlook fills in To, Cc, subject and text, ending with the confidentiality notice. Drag in the two forms and send. Copy email keeps the bold text and logo.
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New hire details
The first paycheck dates fill in from the start date (biweekly Fridays; e.g. Nov 20, 2026 pays Oct 31 to Nov 13).
Open in Outlook fills in the To, Cc, subject and text. Then drag in the downloaded attachments and send. For the formatted version, use Copy email and paste into the message.
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📣 Announcements
Newest firstADP TotalSource contacts
Shown to everyoneHow to submit a reimbursement
Shown to every employeeFrequently asked questions
Shown to every employeeLog & send a subpoena
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